Silicon Valley Clean Water (SVCW) faced significant inefficiencies in their Accounts Payable (AP) process. Invoices were manually routed via email or physically walked around the office for approvals. Paper was still in play, further slowing the process. Once approved, invoices had to be manually entered into the financial ERP system, reviewed by the CFO, and then processed for vendor payment.
Key challenges included:
Time-Consuming Workflow:
The manual process consumed between 7,000 – 9,000 hours annually across the organization.
No Visibility:
Leadership had little insight into outstanding invoices, delays, or the organization’s average payment cycle.
Duplicate Effort:
Approvals required multiple steps, creating bottlenecks and risking errors during manual entry into the ERP system.
Paper Dependence:
Despite digital alternatives, paper routing remained part of the process, reducing efficiency and traceability.
SVCW needed a solution that would automate approvals, streamline data entry, and provide real-time visibility into the AP workflow while integrating directly with their financial systems.
Nexinite partnered with SVCW to create an Automated Accounts Payable Solution using Microsoft Power Platform and other Microsoft tools, integrating directly with their ERP system. This tool—which SVCW playfully coined “Co-Pilot” before Microsoft Co-Pilot became a thing—automated their entire AP workflow from invoice submission to payment processing.
Key features include:
Automated Invoice Routing:
Invoices are now automatically routed for approvals, eliminating the need for email chains or physical paper handling.
ERP Integration:
Once approved, invoices seamlessly flow into the financial ERP system, removing manual data entry and ensuring accuracy.
Real-Time Tracking:
Dashboards and reporting tools provide full visibility into outstanding invoices, approval statuses, and payment timelines.
Time Savings:
The majority of the 7,000 – 9,000 annual hours previously spent on manual processes have been reclaimed, enabling staff to focus on higher-value tasks.
Centralized Workflow:
A single source of truth for all AP processes ensures clarity, accountability, and faster vendor payments.
Silicon Valley Clean Water transformed its AP process with a fully automated, end-to-end solution built on tools they already owned. The organization now benefits from:
Significant Time Savings: Dramatic reduction in man hours spent routing, approving, and entering invoices.
Improved Visibility: Leadership can track invoices in real time, understand payment trends, and make better financial decisions.
Efficiency Gains: Faster processing and payment cycles ensure vendors are paid on time, improving relationships and operational flow.
What started as a playful “Co-Pilot” joke is now the driving force behind a smarter, automated AP process at SVCW—proof that the right tools can transform outdated workflows and save valuable time and resources.
Read more about our L.E.A.R.N. approach to see how we tailor transformative solutions across industries.
At Nexinite LLC, we’re proud to be your trusted Microsoft Partner, dedicated to helping your business thrive with innovative Microsoft tools. We create customized, scalable infrastructure solutions and develop collaborative, insightful workflows that fit seamlessly into your existing systems. Our approach is all about working alongside you, using the Microsoft tools you already have to enhance your organization and drive meaningful growth.
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