Solutions

Automated Accounts Payable (AP)

Streamline invoice processing and approval workflows using AI and automation within Microsoft 365.

Accounts Payable Automation on the Microsoft 365 You Own

Accounts payable automation captures invoices, matches them, routes them for approval, and posts them without manual re-keying. Nexinite builds it inside the Microsoft 365 your organization already owns, so approvals and financial records stay governed in your own tenant, with no separate per-invoice platform to license.

How AP automation works

Nexinite automates the accounts payable workflow end to end on your Microsoft 365 tenant, so the manual work goes away and the audit trail stays intact.

Invoice capture
  • Invoices read automatically with AI Builder, no manual data entry
  • Line items and totals extracted and validated
Approval routing
  • Each invoice routed to the right approver through Power Automate
  • Escalations when an approval stalls, with a full audit trail
Matching and posting
  • Invoices matched against purchase orders and receipts
  • Approved data handed cleanly to your finance or ERP system
Reporting and control
  • Power BI shows spend, aging, and approval status in real time
  • Every step traceable for audit and compliance
Built on the Microsoft 365 you already own

Invoice capture, approval routing, and reporting are built on AI Builder, Power Apps, and Power BI you already license. The workflow runs in your own tenant under the same security and permissions that protect the rest of your Microsoft 365 data, so it is secure enough for AP and expense automation.

Proof: Silicon Valley Clean Water

Nexinite built automated accounts payable for Silicon Valley Clean Water, which saved over 7,000 staff hours by moving invoice processing and approvals off manual work and onto Microsoft 365.

Frequently Asked Questions
What is an Automated Accounts Payable (AP) solution?
An Automated Accounts Payable solution helps organizations streamline invoice processing, approvals, document management, and financial workflows through a centralized Microsoft-based platform. Nexinite’s solution reduces manual processing while improving visibility, accountability, and operational efficiency.
What challenges does AP automation help solve?
Common challenges include:

  • Manual invoice routing and approvals
  • Paper-based or email-driven workflows
  • Limited visibility into invoice status
  • Delayed approvals and payment processing
  • Disconnected financial documentation
  • Difficulty tracking approvals and audit history
Can the AP solution integrate with our existing ERP or financial system?
Yes. Nexinite’s AP solution is designed to complement existing ERP and financial systems. Depending on the environment, integrations can support invoice synchronization, vendor management, financial reporting, and workflow coordination while reducing manual data entry.
How does Nexinite’s AP approach differ from standalone AP software?
Rather than introducing another disconnected platform, Nexinite leverages Microsoft technologies organizations already own to create a connected operational workflow environment tailored to how the organization actually operates.
What capabilities are included in the AP solution?
Capabilities may include:

  • Invoice intake and tracking
  • Automated approval workflows
  • Vendor and payment visibility
  • Document management
  • Notifications and escalations
  • Audit tracking and reporting
  • Executive dashboards and operational analytics
Does the solution support remote and mobile approvals?
Yes. Because the platform is built within the Microsoft ecosystem, authorized users can review, approve, and manage AP workflows securely through Microsoft Teams, mobile devices, and web-based applications.
How does this solution connect to Nexinite Continuum™?
This solution can operate as a standalone implementation or serve as a starting point within Nexinite Continuum™, Nexinite’s connected operational lifecycle platform for utilities and municipalities. Organizations can expand into additional lifecycle capabilities over time – including asset management, operations, reporting, workflow automation, lifecycle intelligence, and AI-ready operational visibility – at a pace that aligns with their operational priorities and modernization goals. To learn more about Continuum™, please visit the Continuum page.

Why Choose Nexinite's Automated Accounts Payable (AP)?

Unlike a bolt-on AP product, our solution is built inside the Microsoft 365 you already own, so there is no separate platform to license and your financial data never leaves your tenant.

Our team pairs finance-process experience with Microsoft delivery, and Nexinite is a Microsoft Solutions Partner. We build in phases, starting with a working approval flow, so your team sees results early.

Related Case Studies

Turning challenges into Success Stories.

Our Plan

Our proven process never fails.

1.
Understand & Align

We start by listening—assessing your current challenges, goals, and existing systems to ensure we build a solution that truly fits.

2.
Build & Implement

Our team designs and deploys a solution tailored to your needs, leveraging Microsoft technologies to maximize efficiency and impact.

3.
Train & Empower

We provide hands-on training and resources so your team can confidently adopt and utilize the new system to its full potential.

4.
Optimize & Evolve

Continuous improvement is key. We monitor performance, gather feedback, and refine the solution to ensure it keeps delivering value as your needs evolve.

Take Control of Your Tech

Stop waiting—let’s get started now.

We transform technology into a tool that works for you, enhancing your workflows and increasing productivity. Our expertise has helped numerous businesses navigate challenges and achieve their goals with reliable, effective solutions.

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FAQ

Commonly asked questions.

What is an Automated Accounts Payable (AP) solution?

An Automated Accounts Payable solution helps organizations streamline invoice processing, approvals, document management, and financial workflows through a centralized Microsoft-based platform. Nexinite’s solution reduces manual processing while improving visibility, accountability, and operational efficiency.

Common challenges include:

  • Manual invoice routing and approvals
  • Paper-based or email-driven workflows
  • Limited visibility into invoice status
  • Delayed approvals and payment processing
  • Disconnected financial documentation
  • Difficulty tracking approvals and audit history

Yes. Nexinite’s AP solution is designed to complement existing ERP and financial systems. Depending on the environment, integrations can support invoice synchronization, vendor management, financial reporting, and workflow coordination while reducing manual data entry.

Rather than introducing another disconnected platform, Nexinite leverages Microsoft technologies organizations already own to create a connected operational workflow environment tailored to how the organization actually operates.

Capabilities may include:

  • Invoice intake and tracking
  • Automated approval workflows
  • Vendor and payment visibility
  • Document management
  • Notifications and escalations
  • Audit tracking and reporting
  • Executive dashboards and operational analytics

Yes. Because the platform is built within the Microsoft ecosystem, authorized users can review, approve, and manage AP workflows securely through Microsoft Teams, mobile devices, and web-based applications.